Festival Planning Tips: How To Plan The Perfect Outdoor Event

Planning an event is a challenging and complicated process.

When you plan an outdoor festival, the number of things that need to be taken into consideration increases significantly. This article will provide you with some tips and advice for planning your perfect outdoor festival.

Factor In The Weather

The first thing that you should do when planning for a festival is to figure out what the weather conditions will be like during it. You need to make sure that there is enough of an audience so that your event can attract sponsors and come out profitable in the end. Your budget has to work with the weather, as most outdoor festivals are held outdoors because they require specific kinds of weather-proof equipment which can be expensive.

For example, you may need tents or extra lighting if you’re holding a music festival at night where all the stages and concerts are going to take place outdoors—in other words, day or night, it’s important to know what kind of weather conditions you’ll be dealing with when preparing for a festival.

The Stage

The stage is the centerpiece of any concert or festival. It’s where all of the performances will happen and where all of the action takes place. Your planning must be thorough, as you have to think about many different factors when it comes to this large set-piece.

To start: the size and shape of the stage should depend on how big your festival is going to be. Will there only be headliners? Or will you also feature local talent? If that’s the case, a smaller stage would suffice. Also, consider who you’ll invite for opening acts – they might need their own space to perform in front of an audience that’s not very big yet but can grow later on during the event. You could also opt for a “split” stage, which is the same main stage set-up but featuring two different areas.

Hire professionals to handle the staging. Choose a company appropriate for your location. For example, a London stage hire company will have different equipment than a stage hire company in Brighton. Hiring professionals is the best thing to do as they have experience doing this kind of thing, and they also have the necessary equipment to do it.

The Festival Site

It is very important to choose a good location for your festival. Firstly, you need to make sure that there is enough space at the site. Secondly, you need to check whether or not any other events are being held in your area on the same day as yours—you don’t want two festivals next to each other if they appeal to different target groups.

Your budget might limit what kind of festival site you can afford. A luxury location will be more expensive, but it might be worth paying a little extra if your festival is going to gain popularity. And this can only happen if you choose a great place for it.

Plan The Layout

When planning your layout, take into account how many people are expected to attend your event—you want all of your visitors to easily find their way around and enjoy themselves without bumping into other people or getting lost. Always leave plenty of space between tents so that they do not start to resemble one large building with no gaps for air to flow through. When positioning activities at the event site, think about maximizing coordination between them in order to avoid any clashes which might lead to problems when creating the timetable schedule for each day. Coordination is also important to keep track of people when they are doing different things at the festival, which is why you should carefully plan your entrance/exit routes.

Another thing worth considering when planning your layout for the event site is how many audience members will be arriving on foot and by car. You need to have enough parking space on-site so that each visitor can easily find a place to park their vehicle, but you also need walkways connecting all areas of the location so that people don’t get too tired walking from one area of the festival to another. Be sure to calculate how much time it takes to get from one stage or area of activities to another.

As you plan your outdoor festival, consider the weather conditions. It might be a good idea to stage everything so that it is shaded and sheltered from strong winds if possible. Remember always to account for safety when designing a layout of an event site and how guests can access food vendors easily without having to walk on uneven ground in case of rain or snow and make sure any stages have adequate shelter nearby too.