The Most Important Aspects You Should Know When Planning Your Corporate Party
If you’ve been charged with planning your next corporate party, you may already be racking your brain trying to find ways to ensure its success.
Of course, a lot will depend on you when it comes to how memorable and awesome your corporate party will be, and you’d want employees to feel energized and inspired at the end of the day. But the duties of planning a corporate party can be quite overwhelming, and there are numerous details you would have to think about – including the theme, the venue, the entertainment, the food, and more.
To make things easier, here are the most critical aspects you should know when planning your corporate party.
Determine your objectives
Corporate events and parties are held for a reason (or reasons). So find out what these reasons are, and determine your objectives from the beginning. For example, is your party for a special event or anniversary? Are you having a corporate party as a way of thanking employees for a great year? Is the party’s goal to strengthen the bond between employees and encourage them always to do their best and work as a team? Is the party acting as a fundraiser for a charity as well? Whatever your goals and objectives are, determine them from the start. This will help you come up with a good theme and activities that adhere to your objectives.
Trust the professionals
Whilst it’s entirely normal to want to keep an eye on things – and you should! – some things are better left to the professionals. It’s a good time to delegate, but make sure you can trust the team involved in the planning to carry out the work they need to do. Micromanaging the party or event won’t do you any good, so try to concentrate on the big picture and leave the details to those who know what they are doing. For example, if you’ve decided to have a carnival theme for your party, go to a funfair hire specialist that knows exactly what it is doing. Communicate what you want and expect, but trust them to recommend the best solutions for your party. They’re the experts at it, after all. In the same vein, you have to be clear about what you want and don’t hesitate to ask questions to make more sense of a suggestion or recommendation.
Come up with a clear plan for the event
When you have decided on the objectives and what you want, it’s time to plan it. Even if you are relying on an event planner, it still pays to write down a plan to outline the event’s most crucial aspects, such as the abovementioned goals and objectives, the message you would like to share at your event, the number of guests/attendees and the audience, the event theme and format, the budget, and your expected return on investment, if any.
When you come up with the initial plan, you can leave out the finer details such as the technology, location, food and beverage, entertainment, vendors, and other logistical concerns because your event planner can take care of all of these. But it’s important to let your event planner know what your vision is and what you would like to achieve with your event.